Attendance

Regular, on-time attendance contributes to the academic success of our students.

In the event of an absence, students and parents should take responsibility for following this procedure:

CONTACTING ATTENDANCE

To report an all day absence, the best method is via email

pvercammengrandjean@srcs.k12.ca.us and vlopezortega@srcs.k12.ca.us

EARLY RELEASE: (707) 890-3830 X50195

This hotline is to request an early release of your student from school. Please place your call at least one hour before your requested pick-up time. Calls placed less than an hour before the release time requested may not be received in time and may result in delays.

Early releases may be requested days ahead through email only.

If the student is returning during the school day they must check in with the attendance office. If class is in session when they return they will receive a pass. This is also the appropriate time for the student to turn in any medical/legal notes to excuse their time absence.

MHS IS A CLOSED CAMPUS

After arrival, students may not leave during the instructional class day without prior authorization from a parent/guardian. Students who leave without prior authorization will be referred to an administrator.

Parents must contact the Attendance Office within 10 school days of a student's absence. Please contact us as soon as you know your student will be absent.
The parent/guardian must call the attendance office each day of a student's absence unless a multi-day absence was already arranged.
If it is impossible for the parent to call or message the school, the parent must come into the Attendance Office to speak with the Attendance Office staff directly.

Unless exempted, all California students must attend school in a regular full-time program or a continuation program until they are 18 years of age or graduate from high school. If a student is absent, the school must be notified of the reason for the absence.

Santa Rosa City Schools Attendance Requirements & Policy

Santa Rosa City Schools Attendance Requirements & Policy

If sending in a written note, we kindly request that you send it with your student on the day following the absence. The note must be legible and include the student’s first and last name, student identification number, date(s) absent, reason(s) for the absence(s), and a parent/guardian name and signature.

A student is considered tardy if they are not in class by the start of a class period. A tardy may not be excused unless exempted by excused reasons listed under the excused list below.

Absences, which are not cleared or excused through the Attendance Office within 10 school days, are considered cuts. Cuts are also issued if a student fails to check out with us or the Health or Attendance office before exiting campus.

An automated messaging system will inform parents of accrued absences that day. This communication is to keep parents apprised of any absence that has not been called in. If an absence has been called in, please allow 24 hours for your student's attendance to updated.

An 18 year-old student who wishes to manage their own attendance must complete a form in the attendance office. This form must be signed by a parent/guardian and an administrator before they are authorized to manage their own attendance.

Please see below to understand what is considered an excused absence, an unexcused absence, or a tardy/cut.

Excused

A student's absence is considered excused for the following reasons:

Personal illness (may not exceed 3 consecutive school days without a doctor's note)
Quarantine under the direction of a county or city health officer
Medical, dental, optometry, or chiropractic appointment (with medical office note).
Attendance at funeral services for a member of the immediate family.
With an advance written request by the parent/guardian and the approval of principal , for justifiable personal reasons including, but not limited to:
- Appearance in court
- Observation of a holiday or ceremony of his/her religion.
- Attendance at religious retreats not to exceed four hours per semester.
- Attendance at an educational conference on the legislative or judicial process offered by a nonprofit organization.
- Participation in religious exercises or the need for moral/religious instruction in accordance with district policy.

Homework Assignments

For legitimate absences parents or students may request make up assignments and pick them up from the front office. Students may request homework by e-mailing their teachers.

Unexcused

Tardy or Cut

Tardies

A student is considered tardy if they arrive to class after the scheduled start time of any class period.

Cuts

Absences, which are not cleared or excused through the Attendance Office within 3 school days, are considered cuts.

Excessive cuts, as determined by administration and law, will be met with disciplinary actions and/or meetings with the School Attendance Review Team or Board (SART/SARB)

Enforcement of Consequences for Tardies

The tardy policy goes into enforcement on September 6, and detentions and LOP Points are assigned. Each tardy will accumulate toward the LOP Points and may put students on the LOP List, and placement on the LOP list means students cannot participate in extracurricular activities.

3 tardy = 1 detention and Los of Privilege (LOP)
3 detentions = In School Suspension
Students must clear all tardies to be cleared from the LOP list.

Checking Attendance
Returning to School After an Absence

Checking Attendance

Returning to School After an Absence

When a student returns to school after an absence parents must communicate with the attendance to verify the absence.

The following methods may be used to verify student absences:

A signed note, fax, or email from parent/guardian or parent representative.
Conversation, in person or by telephone, between the verifying attendance technician and the student's parent/guardian or parent representative. The technician shall subsequently record the following:
- Name of student
- Name of parent/guardian or parent representative
- Name of verifying employee
- Date(s) of absence
- Reason for absence
Visit to the student's home by an administrator or district representative, or any other reasonable method, which establishes the fact that the student was absent for the reasons stated. The employee shall document the verification and include the information specified in item #2 above.
Physician's verification.
- When excusing students for confidential medical services or verifying such appointments, district staff shall not ask the purpose of such appointments but may contact a medical office to confirm the time and date of the appointment.

It is recommended that health/dental appointments be scheduled at dates/times that do not impact a students attendance. If this is unavoidable please take care not to schedule appointments that will cause your student to miss the same class multiple times. A student may obtain a printout of their attendance history from the Attendance Office. In addition, parents are invited to check the student’s attendance status at any time.

Attendance Staff

Paul Vercammen-Grandjean

pvercammengrandjean@srcs.k12.ca.us
890-3830 ext. 50127

Victoria Lopez Ortega

vlopezortega@srcs.k12.ca.us
890-3830 ext. 50111

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In This Section

CONTACTING ATTENDANCE

EARLY RELEASE: (707) 890-3830 X50195

MHS IS A CLOSED CAMPUS

Santa Rosa City Schools Attendance Requirements & Policy

Santa Rosa City Schools Attendance Requirements & Policy

Please see below to understand what is considered an excused absence, an unexcused absence, or a tardy/cut.

Excused

A student's absence is considered excused for the following reasons:

Homework Assignments

Unexcused

The following are designated as unlawful absences:

Tardy or Cut

Tardies

Cuts

Enforcement of Consequences for Tardies

Checking Attendance

You can check your students attendance and grades through the parent portal of Aries.

Returning to School After an Absence

The following methods may be used to verify student absences:

Attendance Staff